DICK’S COTTAGE TERMS AND CONDITIONS
Dick’s Cottage will hereinafter be referred to as “We”. “You” refers to the customer making the booking and the members of their party.
- HOW TO BOOK
1a. Please telephone 07454 745443 / 01572 813048 or email firstname.lastname@example.org. For information please visit our website www.dickscottage.co.uk
1b. Bookings are from Friday to Friday, Monday to Monday and short breaks can be taken from Friday to Monday or Monday to Friday. Short breaks are charged at 4 nights for the same price as 3 nights.
1c. The cottage sleeps a maximum of eight persons with two in full size bunk beds. Please note that the twin bedded room can only be accessed through one of the double bedded rooms. If you require a cot we can provide this free of charge.
1d. Once you have decided on your booking please complete the booking form on the website www.dickscottage.co.uk or telephone 07454 745443 / 01572 813048
1e.Provisional bookings can be made and will be held for 3 days from the date of the provisional booking. Once the 3 days have expired the booking will become a completed booking and the charges listed in Section 2 must be paid.
1f. All Special Offer Bookings must be paid in full within 2 days.
1g. The lead name on the booking form must be over 18 years of age.
2a. Please see the price list for a full explanation as to prices.
2b. A deposit is required to reserve your booking. The deposit is £100 for any period of booking except Christmas and New Year. The deposit for Christmas and New Year bookings is £200.
2c. For large bookings of 6 persons or over and single sex parties an additional deposit of £150 is required. This deposit will be refunded at the end of the booking period. This deposit will be retained if complaints are received from neighbours concerning noise or behaviour.
2d. The remainder of the balance is payable no later than 8 weeks prior to your arrival at Dick’s Cottage
2e. The deposit is non refundable in the event that you change your mind about the booking. (please see cancellations section 3.)
2f. Payment can be made by cheque, BACS or Paypal. Cheques must be made payable to Hollis Farming and can only be accepted if the cheque is received not less than two weeks before the commencement of the rental.
2g. Once the deposit, or full payment if a late booking, has been received a confirmation invoice will be sent to you. A contract will then be formed between you and Dick‘s Cottage. The confirmation will be sent by email or post whichever method you have requested at the time of booking.
2h. You must check the details on the confirmation invoice and notify us as soon as possible if any information is incorrect. You can telephone us on 07454 745443 / 01572 813048 or e-mail us at email@example.com
2i. If the final payment is not received within the correct time your booking will not be confirmed. We will withhold the deposit already received to cover our administration costs. Please see Section 5k.
3a. You may cancel your booking but you will incur a fee subject to the following:
A. The deposit is non refundable in the event that you change your mind about the booking, it is advised you take out holiday insurance.
B. 6 – 4 weeks prior to arrival – 50% of the total charge.
C. 4 – 2 weeks prior to arrival – 75% of the total charge.
D. 2 weeks or less prior to arrival – a refund may be made at our discretion if the accommodation is able to be resold, we may pay a partial refund.
3b. Cancellations must be made in writing and sent to 49 Main Street, Cottesmore, Oakham, Rutland, LE15 7DH
3c. We may cancel your booking before your arrival date. If we do so we will refund any monies paid.
3d. Once you have arrived at our site we reserve the right to ask you to leave our premises in the following situations:
A. Nuisance such as noise.
B. Unacceptable/offensive behaviour towards staff.
D. Damage/destruction to the cottage or grounds.
E. Disturbing neighbours
3e. We will not be liable to pay any compensation if we cancel your booking in accordance with section 3d
- Force Majeure
We regret we cannot accept responsibility or pay any compensation where the performance or prompt performance of our contract with you is prevented or affected by reason of circumstances which amount to force majeure. Circumstances amounting to force majeure include any event which we could not even with all due care, foresee or avoid. Such circumstances include the destruction or damage of your holiday home. (which cannot reasonably be remedied to a satisfactory standard before the start of your holiday) through fire, flood explosion, storm or other weather damage(including a period of electricity failure), break-in, criminal damage or any similar event. Such circumstances also include riots or civil strife, natural or nuclear disaster, war or threat of war, actual or threatened terrorist activity and all similar situations beyond our control.
- YOUR OBLIGATIONS
5a. You will take proper care of the property and its contents. The cottage should be left in a clean and tidy manner as they were when you arrived. If you have any queries concerning the state of the cottage on your arrival please contact us.
5b. Breakages / damage must be reported to us and made good or paid for if appropriate.
5c. Dick’s Cottage is strictly No Smoking. Smoking is permitted in the garden area at least two meters from the building.
5d. Children are welcome and must be supervised at all times, extra care must be taken with toddlers and young children.
5e. No additional visitors are to stay over night without our permission.
5f. Dogs only are permitted please see separate terms & conditions.
5g. Please contact us if you are intending to arrive after 7pm
5h. Cottage must be vacated by 11.00am, on the day of departure. The cottage can be occupied from 3.00pm on the day of arrival.
5i. All fixtures and fittings and equipment must be used solely for there intended purpose. You must not take into the cottage any lighting equipment or any items that may cause danger to the cottage, its equipment or occupants.
5j. You are responsible for arranging your insurance cover.
5k. In accordance with Section 2i if the correct payment has not been made you will forfeit your deposit.
5l. If you will be arriving at the Cottage after 7.00pm on the date of arrival you must telephone 07454 745443 to arrange for collection of the keys.
5m. BBQ’s are not permitted due to the thatch roof.
- OUR OBLIGATIONS
6a. We will make all endeavours to ensure that all advertised facilities are available on your arrival.
6b. If for any reason a facility is not available you will be advised and offered an alternative if this is possible.
6c. We provide all bed linen & towels for use during your stay at no extra charge. For bookings of more than one week the linen and towels will be changed at the end of each week.
6d. We provide WIFI, electricity, water and gas at no extra charge.
6e. We reserve the right to enter the cottage at any reasonable time, giving reasonable notice, to make an inspection, carry out repairs or carry out maintenance.
6f. We accept no liability for any accident, loss, death or damage to you or your property unless such loss, death, damage or accident is due to our negligence or the negligence of our employees.
- IMPORTANT INFORMATION
7a. We endeavour to ensure everything is to your satisfaction during your stay, should there be any cause for complaint during the occupation of the cottage, it must be notified promptly to the management. If this is not resolved to your satisfaction you should forward your complaint in writing to: Katie Hollis 49 Main Street, Cottesmore, Oakham, Rutland, LE15 7DH
7b. This Contract is subject to the laws of England and Wales and the jurisdiction of the English courts. YOUR STATUTORY RIGHTS ARE NOT AFFECTED